Property Management Singapore: The Calm Way to Bill Management Fees

Property management companies in Singapore often juggle a complex billing cycle — dozens (or hundreds) of unit owners, recurring management fees, sinking funds, late payments, and special levies. It’s no surprise that billing becomes a stressful, time-consuming task each month. But it doesn’t have to be.

Here’s how managing agents can bill calmly and confidently, with fewer manual steps and zero billing chaos.

1. Start With a Clear, Predictable Schedule

Consistency makes everything smoother.
Instead of preparing invoices ad hoc, fix your billing rhythm:

• Monthly: Management fees and sinking fund contributions
• Quarterly or Half-yearly: Lift maintenance, insurance, or special projects
• Automatic reminders: One week before due date

With ccMonet, you can pre-set billing cycles for each property. The system automatically generates invoices on schedule — no more manual drafting or spreadsheet merges.

2. Generate Bills Automatically, With Accuracy

Each property or MCST typically has multiple unit owners and varied fee structures (based on share value or floor area). Manually calculating each one invites errors.

ccMonet simplifies this by:

• Auto-calculating management fees based on unit share or area
• Handling multi-unit ownership seamlessly
• Supporting different billing templates for different properties

AI ensures every bill is consistent and accurate — even across hundreds of units.

3. Send Professional, Traceable Invoices

Instead of emailing PDFs one by one, ccMonet lets you issue all invoices in a batch:

• Each owner receives a personalised, itemised bill
• Invoice numbers follow your preferred format (e.g., “MCST1234-MMYY”)
• Payment due dates and breakdowns are automatically included

All sent invoices are stored digitally, so you can track payment status anytime.

4. Match Payments Without Manual Checking

Reconciliation is usually the most stressful part — owners pay by bank transfer, GIRO, or cheque, and referencing mistakes are common.

ccMonet’s AI Bank Reconciliation automatically matches each incoming payment with its invoice using payment details, unit number, or amount pattern recognition.
Unmatched payments are flagged instantly for review — no spreadsheet hunting, no missed receipts.

5. Calculate Late Interest Automatically

No need to manually compute interest for overdue owners.
ccMonet can apply configurable late interest rules (e.g., 1% per month after due date) and include them automatically in the next billing cycle, keeping your ledgers current and compliant.

6. Keep Reports Ready for MCST or Council Review

When it’s time for monthly financial reports or AGM preparation, ccMonet’s real-time dashboards give you:

• Total billed vs. collected management fees
• Outstanding balances per unit
• Interest accrued and adjustments
• Expense and supplier payment summaries

Everything is updated automatically as invoices and payments are processed — ready to present without last-minute clean-up.

7. Build a Calm, Reliable Billing Routine

Calm billing doesn’t mean doing less — it means letting automation handle what’s repetitive and error-prone, so your team can focus on what matters most: managing properties and serving residents.

With ccMonet, managing agents can:

• Automate recurring billing for every property
• Match payments in real time
• Generate council-ready reports instantly

Bill calmly, reconcile quickly, and manage confidently — with ccMonet.

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