In Singapore’s property management ecosystem, managing Management Fees and Sinking Funds is one of the most detail-sensitive responsibilities for Managing Agents (MAs). These two revenue streams—operational and long-term—demand clarity, compliance, and constant reconciliation. Yet, many MAs still handle them with separate spreadsheets or manual tracking, leaving room for mismatch, confusion, and reporting delays.
Here’s how a clean, AI-supported system like ccMonet helps property management teams keep these funds organised, transparent, and error-free.
MCST regulations require strict separation between operational funds (Management Fees) and capital reserves (Sinking Funds). Mixing them in the same ledger—even temporarily—creates reconciliation headaches later.
With ccMonet, both funds are managed within the same platform but under distinct ledgers. Each transaction—invoice, payment, or expense—is tagged automatically to the correct fund type. You can easily see how much has been collected, spent, and reserved under each category without switching systems or spreadsheets.
Billing owners based on share value or floor area can quickly become error-prone, especially across multiple properties. ccMonet automates this process.
The system ensures consistent, transparent billing across every unit—no recalculations, no missed charges.
Once owners pay their maintenance or sinking fund contributions—via GIRO, bank transfer, or cheque—ccMonet’s AI Bank Reconciliation matches payments to the right invoices automatically.
Payments are instantly reflected under the correct account (Management or Sinking Fund), ensuring real-time visibility of cash flow for each category. Unmatched payments are flagged for follow-up, reducing time spent tracking discrepancies.
Operational expenses (like cleaning, security, and repairs) should always be funded from the Management Account, while long-term capital works are paid from the Sinking Fund.
ccMonet automates expense categorisation. Each supplier invoice is read and tagged under the right fund and cost centre, maintaining a clean audit trail. That means during audits or MCST reviews, every dollar spent can be traced instantly to the correct source.
MCST boards need to review both funds regularly, and these reports must be clear and consistent. With ccMonet, reports can be generated instantly for:
Because data is updated daily, you no longer need to wait for month-end closings to share accurate reports.
Auditors and MCST committees require accurate segregation of funds and complete documentation trails. ccMonet maintains digital records for every invoice, payment, and approval—fully time-stamped and searchable.
This ensures year-end audits run smoothly, with no missing receipts or unverified transactions, building long-term confidence with the council and owners alike.
Managing Agents play a critical role in maintaining both operational stability and financial transparency for MCSTs. With ccMonet, your Management Fees and Sinking Funds stay organised automatically—accurate, compliant, and always ready for review.
No manual tracking. No confusion. Just clean, compliant property management finance — powered by ccMonet.
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