InventoryA Simple Posting Flow for Payroll and Staff Claims in Beauty Businesses Control for Beauty SMEs When Products Move Fast

Inventory Control for Bea

For many beauty businesses, managing payroll and staff claims can feel more complicated than it should. Stylists, therapists, and front-desk teams often earn through mixed structures — base pay, commissions, incentives, and ad-hoc reimbursements. Add in multiple outlets and variable schedules, and suddenly even a small payroll run becomes an administrative project.

Here’s a simple, real-world posting flow that keeps everything organised and compliant — and how ccMonet helps beauty chains and salons run it smoothly with minimal effort.

1. Capture Staff Claims Instantly

Staff reimbursements — for items like consumables, transport, or training — are often the first to go missing or get delayed.

With ccMonet, each team member can upload a photo of their receipt directly from their phone. The AI extracts all key details (date, amount, category) and routes it to the right approval line automatically.
Once approved, the claim moves straight into the books — no manual data entry, no lost receipts.

✅ Tip: Set a weekly upload habit. Real-time claim capture prevents end-of-month backlog.

2. Record Payroll Entries the Smart Way

Traditional payroll posting means manually creating journal entries for salaries, CPF, and bonuses each month. ccMonet simplifies this through automation:

• Payroll files from your HR or payment system (e.g., Excel or PDF) are uploaded.
• AI reads and separates salary, CPF, commissions, and deductions.
• The system posts these automatically to the correct accounts — salary expense, CPF payable, and director fees, if applicable.

The result is a clean, standardised record every month, ready for review or audit.

3. Separate Commissions From Base Pay

In beauty businesses, commission structures can vary by service, product, or package sales. Without proper posting, these often blend into total payroll — obscuring performance insights.

ccMonet lets you tag commissions separately, linking them to the staff member and the corresponding service or retail category.
This ensures both accounting accuracy and clear visibility on which activities drive staff earnings — perfect for transparent incentive planning.

4. Auto-Reconcile Payments and Claims

Once payroll and claims are approved, the next headache is matching actual payouts from the bank.

ccMonet’s AI Bank Reconciliation connects directly to your bank feeds, matching each payment to its payroll or claim record automatically.
This prevents duplicate entries and ensures your books always reflect real payment status — no more “pending but paid” confusion.

5. Generate Reports That Management Can Actually Use

Because all payroll and claims data stay synced in ccMonet, beauty business owners can instantly view:

• Total salary cost per outlet or department
• Commission-to-sales ratios
• Pending or reimbursed staff claims
• CPF liabilities and payout summaries

These insights help you keep staff costs proportional to revenue — one of the key levers for profitability in service-driven businesses.

6. Close Each Month With Confidence

By automating capture, posting, and reconciliation, you remove nearly all manual steps that cause delays or errors.
When it’s time for month-end, everything — from staff claims to CPF postings — is already clean, categorised, and compliant.

ccMonet’s expert team double-checks all records, ensuring your payroll and expense postings meet Singapore’s accounting and statutory standards.

Turn Payroll Into a Simple Routine, Not a Headache

Payroll and staff claims don’t have to feel like two separate systems. With ccMonet, beauty businesses get one unified flow — capture, approval, posting, and reconciliation — all automated, accurate, and audit-ready.

Less paperwork. Fewer errors. Happier teams.
Run your payroll and staff claims the smart way with ccMonet.

uty SMEs When Products Move Fast