Running a café or small eatery means closing each day with precision—clean counters, settled tills, and tidy books. Yet, it’s often the financial close that feels the least consistent. Between cash payments, delivery orders, and supplier runs, numbers can easily drift out of sync. A simple, structured daily closing routine keeps your café’s finances clean without adding hours of admin.
Here’s a practical checklist built for modern F&B owners—especially those using AI tools like ccMonet to keep accounting light, fast, and accurate.
Start by confirming the day’s total sales from all channels:
Each platform takes its own fees or commissions, which can make manual reconciliation tricky.
With ccMonet, you can simply upload daily sales summaries or POS exports. AI automatically reads the data, recognises commissions, and records the correct net revenue—so what you see on your dashboard truly reflects what hit your account.
Many cafés still deal partly in cash. A good closing routine includes a 2-minute cash count to confirm that physical collections match POS totals.
If you use multiple e-wallets, snap screenshots of transaction summaries for the day. Staff can upload these straight from their phones, and ccMonet’s AI will process the figures instantly—no waiting to hand over slips or Excel sheets.
Milk, coffee beans, napkins, or last-minute grocery runs—small costs add up fast. Waiting until the end of the week to collect invoices almost guarantees something will go missing.
Instead, make it a daily habit: before leaving, staff photograph all receipts and upload them via ccMonet. The system automatically extracts every detail (amount, vendor, date) and categorises it under the right expense type.
This keeps your cost data up to date and audit-ready.
Once sales and expenses are recorded, you can instantly see how your café performed that day.
ccMonet’s AI Insights gives owners a simple profit view that updates automatically—showing revenue, costs, and margins in real time. It’s a quick check that helps you understand trends before they become issues.
No need to wait for your accountant’s monthly report; you’ll know every evening whether the day was profitable.
A good daily close isn’t just about locking numbers—it’s about freeing your team to start fresh the next morning.
With these steps handled automatically through your accounting system, the next day starts clean, with no financial loose ends to chase.
When cafés use AI accounting like ccMonet, the daily closing process becomes fast, simple, and consistent—no accountant required on-site, no spreadsheets at closing time.
In ten minutes or less, you can reconcile sales, log costs, and review profit—right from your phone.
Because a clean close today means a smoother business tomorrow.
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