In property management, management fees and sinking funds may flow through the same billing system — but they serve entirely different purposes. Management fees cover ongoing operational costs like cleaning, maintenance, and security, while sinking funds build long-term reserves for major repairs or replacements. When these two accounts blur together, it leads to reporting confusion, delayed audits, and strained owner relationships.
Here’s how MCST and managing agent teams in Singapore are keeping both streams separate and crystal clear — powered by ccMonet.
Traditionally, property teams use two Excel files or bank accounts to manage the two fund types. But this doubles the workload — every transaction must be entered twice and reconciled separately.
With ccMonet, management fees and sinking fund transactions are automatically categorised at the point of entry.
Each invoice or payment uploaded is tagged under its correct ledger — no manual sorting required. You still get full separation for reporting, without duplicating data entry.
When monthly owner invoices include both management and sinking fund charges, manual billing is error-prone.
ccMonet uses billing templates that calculate both automatically based on share value or fixed rates. Each invoice clearly displays both portions — one for operational fees, one for reserve contributions — and the system posts them to their respective ledgers.
Owners see clarity. Accountants see clean splits. Everyone saves time.
Owners often make one combined payment for both funds. Without automation, property teams have to break it down manually — a tedious process that invites mistakes.
ccMonet’s AI Bank Reconciliation matches payments to the correct invoices, splits them into the right proportions, and allocates each part automatically.
That means your management fund and sinking fund balances always reflect reality — no manual adjustments, no rounding errors.
Audit-ready reporting is one of the biggest advantages of keeping funds separate in a single intelligent system.
With ccMonet’s AI Insights Dashboard, property managers can instantly view:
These reports can be exported or shared with council members anytime — complete, consistent, and up to date.
When funds are clearly separated and transactions traceable, transparency improves across all stakeholders.
ccMonet stores every invoice, payment, and reconciliation with timestamps, ensuring each dollar is verifiable.
Whether it’s a management fee dispute or a sinking fund balance check, answers are always one click away.
Managing agents overseeing multiple MCSTs can apply the same structure across all projects.
ccMonet standardises categories, templates, and reporting — ensuring fund tracking consistency even as your portfolio grows.
You’ll spend less time reconciling across spreadsheets and more time managing operations that actually matter.
Keeping management fees and sinking funds separate doesn’t have to mean extra work. With ccMonet, every transaction is automatically classified, reconciled, and reported — ensuring clarity for owners, councils, and auditors alike.
Two funds. Zero confusion. One clean system — with ccMonet.
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