Running a restaurant means wearing many hats: you’re managing menus, suppliers, staff, customers — and yes, your finances too. But while great food wins hearts, smart accounting keeps the lights on.
For many restaurant owners, bookkeeping is one of the most time-consuming and error-prone parts of the business. Fortunately, modern tools are changing that. From automating invoice capture to simplifying tax reporting, the right accounting software can save hours of work every week — and help you make smarter business decisions.
Here are some of the best bookkeeping tools that make restaurant accounting easy in 2025.
QuickBooks has long been a favorite among small businesses. It offers solid invoicing, tax preparation, and financial reporting features. Its ecosystem is mature and works well for restaurants that already use other business management tools.
However, for more advanced restaurant-specific functions — like menu costing or multi-branch reporting — you may need plugins or manual setup.
Best for: small to mid-sized restaurants with standard accounting needs.
Xero is known for its clean interface and easy collaboration between owners, accountants, and managers. It integrates well with many POS systems, making it easier to keep sales and expenses in sync.
For fast-growing restaurants or chains, this kind of automation can reduce a lot of manual work.
Best for: growing restaurant brands that need easy integration and real-time visibility.
Zoho Books is part of a larger ecosystem, which makes it great if you want to connect accounting with CRM, HR, or inventory management. It’s very flexible, though it may require more setup compared to other tools.
Best for: restaurants that already use Zoho products or want a deeply integrated system.
If you’re just starting out, FreshBooks and Wave offer easy entry points into digital bookkeeping. They handle basic accounting well, though they may not support complex reporting or multi-outlet operations.
Best for: small cafés, pop-ups, or early-stage F&B businesses.
Some POS systems offer built-in bookkeeping or plugins. They’re convenient because they automatically sync your sales data with your accounting system.
The trade-off? These solutions often lack the depth of full accounting platforms, especially when it comes to tax handling or multi-location management.
Many restaurant owners are now turning to ccMonet because it’s designed with F&B operations in mind, not just general business accounting.
Here’s why it stands out:
Best for: restaurants that want a modern, automated, and scalable accounting solution.
The right bookkeeping tool isn’t just about keeping your numbers straight — it’s about giving you clarity and control over your business. Whether you’re just starting out or running a growing chain, there’s a solution that fits your needs.
And if you want an accounting tool that’s built specifically for restaurants, ccMonet offers a powerful blend of automation and expert support to help you stay on top of your numbers without getting buried in them.
👉 Book a demo with ccMonet today and see how easy restaurant accounting can be.
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